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Fundraising Rules & Regulations

Official Rules & Regulations – 2019 GOLF RAFFLE
By participating, you agree that:

These Official Rules & Regulations govern the conduct of the raffle and, together with the decisions of THE MAP FOUNDATION, INC (hereinafter “MAP Foundation”), are binding on everyone who purchases a raffle ticket and/or who is named on a raffle ticket.  The 2019 Golf Raffle (hereinafter “Raffle”) is a fundraising activity conducted by MAP Foundation in support of the WOODHILL COMMUNITY CENTER. These Official Contest Rules may not be waived, modified or supplemented unless such waiver, modification or supplementation is made in writing by MAP Foundation.

GRAND PRIZE DRAWING: The Grand Prize drawing for the Raffle will be held on Thursday, September 26, 2019, at 1:00 PM EST at Lexus of Lexington, 1264 E. New Circle Road, Lexington, KY 40505, except this date and all other dates stated in these rules may be extended at the absolute discretion of the MAP Foundation. In the event the raffle is postponed, all reasonable efforts will be made to notify ticket holders of the new drawing date.  Ticket requests by mail, email or online must be received before 5:00 PM EDT Tuesday, September 24, 2019.  Tickets may sell out before that time.  The drawing will be conducted under the supervision of the MAP Foundation. The winning ticket will be drawn at random from a drum containing all eligible raffle tickets. The drawing is open to the public, and the winner does not need to be present to win.

The price per ticket is $100.00. Employees, Directors, and Officers of The MAP Foundation, Inc., are not eligible to participate.

GRAND PRIZE: The winner will receive a twosome in the annual Lexus Champions for Charity National Championship at Pebble Beach Resorts, December 11-15, 2019 and includes one room. The winner will also be given a twosome to play in the 2020 Barbasol Pro-Am at Champions at Keene Trace in Nicholasville, KY. The MAP Foundation does not undertake to give advice on the legal or tax consequences of the raffle or its winner.  However, it understands that the IRS position is that amounts paid for chances in raffles, lotteries or similar drawings for valuable prizes are not gifts and, consequently, do not qualify as deductible charitable contributions.

By participating in this raffle, all ticket purchasers and the person named on each raffle ticket accept and agree (1) to be bound by all the rules, limitations and restrictions set forth here, and (2) that their names and/or likenesses may be disclosed to and used by the news media and may otherwise be used by the MAP Foundation for publicity purposes and naming of the prize winner to be published in area newspapers or other media including television, radio, web and print. The Grand Prize winner will be published on Lexus of Lexington, Lexus, Barbasol Championship and Woodhill Community Center websites. The name of the winner may be obtained by sending a written request plus a self-addressed, stamped envelope to The MAP Foundation, Inc., 1999 Richmond Road, Suite 300, Lexington, KY 40502. MAP Foundation’s interpretation and application of the rules and regulations shall be final.

By participating in this raffle, each participant releases the MAP Foundation, Lexus of Lexington, Lexus, Barbasol Championship and Woodhill Community Center and each of their respective members, directors, officers, employees and agents from any and all liability for injuries, losses or damages of any kind, including, but not limited to, liability for injuries, losses, or damages arising from or caused by any prize or resulting from acceptance, possession, use or misuse of any prize; and each winner agrees to indemnify and hold the MAP Foundation, Lexus of Lexington, Lexus, Barbasol and Woodhill Community Center and each of their respective members, directors, officers, employees and agents harmless from any and all losses, damages, costs, expenses, rights, claims and actions of any kind arising in connection with or as a result of the winner’s acceptance or use of any prize.

ELIGIBILITY: Raffle is open to the general public, and ticket purchasers and the person named on a raffle ticket must be at least 18 years of age at the time of purchase.  Prize winners may be required to sign an affidavit of eligibility. Employees, Directors and Officers of The MAP Foundation, Inc., are not eligible to participate. Offer void where prohibited by law.

In order for the Grand Prize winner to receive their prize (subject to the other provisions in these rules), the Grand Prize winner must elect to receive the prize by delivering written notice of that election to the MAP Foundation, by 1:00 PM on October 26, 2019. If the winner is not present at the drawing, the MAP Foundation shall notify the winner by certified mail within seven (7) days of the drawing that the winner shall claim the prize within thirty (30) days.

If a winner does not wish to claim the prize but wishes to donate it to the MAP Foundation for the benefit of Woodhill Community Center, the winner shall provide MAP Foundation with a written statement within the thirty (30) day period stating that the winner wishes to donate the prize to the MAP Foundation for the benefit of Woodhill Community Center. A prize winner shall not donate the prize back to MAP Foundation if to do so would violate KRS 238.540(7).

If a raffle winner does not claim the prize or donate it to the MAP Foundation within thirty (30) days after having been contacted, the MAP Foundation shall notify the Office of Charitable Gaming and draw another ticket in the presence of office personnel. The tickets shall remain under the control of MAP Foundation until a winner is identified and accepts the prize.

REFUNDS: All raffle ticket sales are final. No other refunds are available. MAP Foundation assumes no responsibility for lost, late, misdirected or non-delivered mail or fax messages, or any other failure to receive orders or deliver receipts prior to the drawing deadlines. A raffle participant’s sole and exclusive remedy for MAP Foundation’s breach shall be limited to the return of the purchase price paid for his or her raffle ticket(s).  In no event shall the MAP Foundation, Lexus, Lexus of Lexington, Barbasol Championship, Woodhill Community Center or their respective directors, officers, employees, members, committee members, agents, contractors, advisors, or representatives be liable to any party for any loss or injuries to earnings, profits or goodwill, or for any incidental, special, punitive or consequential damages of any person or entity.

TICKETS: Tickets are $100.00 each and may be purchased solely from the MAP Foundation, Lexus of Lexington, Woodhill Community Center or their agents. Each raffle ticket will be entered separately in the drawing. Each raffle ticket is a separate and equal chance to win the 2019 Pebble Beach Package and a chance to play in the 2020 Barbasol Pro Am.

For credit card payment, your ticket number(s) will be sent to you by US mail or email; the ticket stubs will be completed with your contact information and placed in the drawing container. All sales are final. If the credit card transaction is denied for any reason or your check does not clear the bank, no ticket shall be sold and the ticket purchase request is null and void. The purchaser will be notified immediately of the problem and the next ticket order in line will be processed.

When a raffle ticket order is placed and funds have cleared, the MAP Foundation will complete the raffle ticket for the purchaser by filling in the name, address, email and phone number of the purchaser. The MAP Foundation will then place each completed raffle ticket stub in a secured location at the offices of the MAP Foundation in Lexington, Kentucky, and mail or email the ticket(s) to the purchaser. When possible, the purchaser will receive an email from the MAP Foundation confirming the ticket purchase and providing the ticket number(s).

TICKET AND PAYMENT VERIFICATION:  The MAP Foundation reserves the right to reject any ticket request form that is submitted with payment that does not constitute “good funds.”  All defective or physically altered request forms are subject to disqualification at the discretion of the MAP Foundation. Prior to the Grand Prize drawing, the MAP Foundation will make a reasonable effort to notify any individual who submits such an entry form, or one which has been rejected because the credit card or check did not clear, that the entry has been rejected. All requests for tickets for the drawing must be received and/or purchased by the indicated deadline.

Grand Prize Winner: Winner notification will be made by telephone, mail and posted on the web page. The winner will need to provide proper identification to the satisfaction of MAP Foundation. A representative of the MAP Foundation will assist in coordinating all the details with the winner regarding the prize. Winner agrees to the use of his/her name, photograph or videotape likeness and statements for publicity purposes by the MAP Foundation, Lexus, Lexus of Lexington, Barbasol Championship and Woodhill Community Center and agrees to sign a publicity release without any further compensation.

PRIZE AWARDS IN EVENT OF NON-SELLOUT OF TICKETS: A maximum of 500 tickets will be sold.  If fewer than 500 raffle tickets are sold, the MAP Foundation reserves the right, in its absolute discretion, to postpone the date of the drawing until a date that is within seven (7) days from the date on which 500 tickets have been sold.  The MAP Foundation reserves the right to cancel this raffle contest at any time, in which event liability is limited to the refund of the ticket price to all participants.      

REGISTRATION WITH THE STATE OF KENTUCKY:  This raffle is conducted for the benefit of WOODHILL COMMUNITY CENTER by The MAP Foundation, Inc., and licensed by the Office of Charitable Gaming, License Number ORG 0002332.